dipot gate pass

ANNEXURE “H”

(To be typed on Contractor’s Letter Head)

Indian Oil Corporation Limited

Unit / Installation / Refinery

Dear Sir,

RE   :   Contract No.          dated_____________________                                       

             Issue of Gate Passes.

We have been awarded the above contract on ____________________, for the performance of which we would require to enter into the premises of Corporation at ___________________ (Unit / Installation / Refinery).  For the performance of the said contract we would, therefore, request you to please issue gate passes to our employees whose names and designations are given in the annexed Statement / Declaration to enter into the said Unit / Installation / Refinery for the period of 6 (Six) months commencing from _____________________.  Also enclosed are two passport size photographs of each of our employees for whom the Gate Pass is sought ( One photograph to be appended on the Gate Pass and the other to be kept for your record ).

The annexed statement contains a declaration by each of our employees for whom a Gate Pass is requested disclaiming any right to make any claim for employment or otherwise against the Corporation.

It is understood that Gate Pass will be counter-signed by us as the employer of the person to whom the Gate Pass is issued and by our employee to whom the Gate Pass is issued.  We undertake to present our authorised representative and the employee (s) with proper identification at the time of issue of the Gate Passes for physical verification and counter-signature.

It is understood that the issue of Gate Passes shall not impose any liability on Indian Oil Corporation Limited and that we as employers of persons for whom gate passes are sought assume full responsibility for all acts and omissions of such persons to whom the Gate Passes are issued.

      Yours faithfully,

Signature of Contractor

                                                                                    Place

                                                                                    Date

Encl  :  Declaration / Undertaking

            by the employee (s)

ANNEXURE “J”

DECLARATION / UNDERTAKING

Contract No.               at____________________________                    

Name of Employer  :   M/s                (Contractor of Indian Oil Corporation Ltd.)

We, the undersigned employee(s) of the above named employer and his establishment do hereby undertake that if the Gate Pass(es) applied for in the accompanying application of the above named employer is/are issued to me/us,  I/we shall :

(i)               duly and faithfully observe all safety and other regulations applicable to the Unit / Refinery / Installation to which the Gate Pass(es) relate(s) ;

(ii)             not anywise do any act or omission that can cause any fire or other hazard or loss or damage to any property or harm or injury to any person within the said premises ;

(iii)           not indulge in any act or activity except such activities as may be necessary and in the ordinary course of my duties assigned to me/us by my/our employer above-named ;

(iv)         not make any claim against Indian Oil Corporation Limited for any loss, damage or injury to me/us while in the premises ;

(v)           not make any claim against Indian Oil Corporation Limited for employment, compensation, absorption or otherwise ;

(vi)         I shall not claim any right for issuance of Gate Pass if it is found during the course of antecedent verification that there is adverse remarks against me by the District/Police authorities and/or any criminal cases is pending against me or I have been convicted for any criminal offence by any court of law either before taking up employment or after getting employment with the present employer.

(vii)       not use the Gate Pass for any purpose other than for entry into the designated premises for the bonafide performance of such duties as may be assigned to me / us by our aforesaid employer.

Name                          Designation                       Signature